Change of Grade
and Certificate Policies, Honors and Awards
Grade and Referrals
Students must accept the responsibility
to be honest and to respect ethical standards in
meeting their academic assignments and
requirements. Integrity in the academic life
requires that students demonstrate intellectual
and academic achievement independent of all
assistance except that authorized by the
instructor. The use of an outside source,
including electronic sources, in any paper,
report or submission for academic credit without
the appropriate acknowledgment is plagiarism. It
is unethical to present as one's own work, the
ideas, words or representations of another
without the proper indication of the source.
Therefore, it is the student's responsibility to
give credit for any quotation, idea or data
borrowed from an outside source.
As a student, you cannot copy work from someone
else's disk to your own, or print two copies of the
same assignment to be handed in by two
individuals. Each student must do his/her own
work. It is easy for instructors
to tell when data has been duplicated between students. All instructors reserve the
right to challenge work they feel has not been
fail to meet the responsibility for academic
integrity subject themselves to sanctions ranging
from a reduction in grade or failure in the
assignment or course in which the offense
occurred to suspension or dismissal from the
The first time that a student submits an
assignment or an assessment that is not
completely his or her own at Pace University, the student will
receive a 0 grade for that individual
The second time that a student submits an
assignment or an assessment that is not
completely his or her own at Pace University, the student will
receive an F for that course.
The third time that a student submits an
assignment or an assessment that is not
completely his or her own at Pace University, the student will be dismissed
from the University.
The process will be monitored by the NACTEL Academic Review Committee. Students penalized for
failing to maintain academic integrity who wish
to appeal such action may petition the Department Chair to request a hearing on
Affirmative Action Policy
The Affirmative Action Policy of Pace University
is adopted pursuant to its commitment to the
principles of equal opportunity for all
minorities and women, which specifically pledges
the University to a policy of nondiscrimination
toward any person in employment or in any of its
programs because of race, color, religion,
disability, national or ethnic origin, sexual
orientation, age, sex or marital status, to all
rights, privileges, programs and activities
generally accorded or made available to students.
It does not, and will not discriminate on the
basis of race, color, religion, disability,
national or ethnic origin, sexual orientation,
age, sex or marital status in employment, in
administration of its educational policies,
admission policies, scholarship and loan
programs, and athletic and other school-administered
The University's commitment to equal educational opportunities for students with disabilities
includes providing reasonable accommodations for the needs of students with disabilities. To
request an accommodation for a qualifying disability, a student must self-identify and register
with the Coordinator of Disability Services for his or her campus. No one, including faculty,
is authorized to evaluate the need and arrange for an accommodation except the Coordinator of
Disability Services. Moreover, no one, including faculty, is authorized to contact the
Coordinator of Disability Services on behalf of a student. For further information, please see
Pace's Resources for Students with Disabilities website
A letter grade is awarded as a measure of student
performance only by the faculty member assigned
to teach a particular course and section. The
spectrum of letter grades ranges from A through
F, including plus and minus refinements to the
letter grades, which are available to allow
faculty greater flexibility in the measurement of
student performance. The following describes the
letter grading system and its descriptive and
quantitative (percentage) equivalents. These
equivalents are shown only as guidelines for
faculty. The instructor in a given course should
announce specific grading policies.
||Pass (Pass-Fail Course)
||Grade missing or cannot be
released. Contact Pace University/NACTEL
office as soon as possible.
||Work incomplete. Becomes I-F
if not made up within 6 weeks.
||Unauthorized withdrawal, not
eligible to make up work.
||Remedial work required.
||Dropped course -- no credit
||Auditor -- no credit granted
Quality Point System
Each letter grade translates into a numerical
equivalent as cited below.
The quality point average (QPA) is obtained by
dividing the total number of quality points by
the number of credits attempted at Pace,
including a grade of "F" or "I-F"
but not grades of "W", "I-R",
"K" or "P". A QPA of 2.00
is necessary for graduation.
Registered students who achieve a high standard
of scholarship in a semester are named to the
Dean's List, published at the end of each fall
and spring semester. Honors are awarded as
||3.85 - 4.00
||3.65 - 3.84
||3.50 - 3.64
To be eligible for honors, students must complete
11 credits, excluding grades of P. Students who
receive a D or F are ineligible for honors that
semester. Students who attain a qualifying
average through the removal of an incomplete
grade after the six-week extension may not be
included on the Dean's List. Eligible students
are sent a Dean's List certificate by the Dean of
Grade Appeal Process
As a general principle, the instructor has sole
authority to establish standards of performance
and to exercise judgments on the quality of
student performance, but in a manner that
reflects reasonable and generally acceptable
academic requirements. Grades assigned in this
fashion are final except as the instructor may
wish to review them. No faculty member,
administrator or other individual may substitute
his or her judgment of the student's performance
for the reasonable judgment of the instructor.
Students who believe that a final grade received
in a course was not determined in a manner
consistent with the principle described above may
challenge that grade by first arranging, within a
reasonable period of time (approximately 10
school days from the time that the student knew
or should have known of the final course grade),
to meet informally (via email or phone) with the
instructor to establish a clear understanding of
the method by which the grade was determined.
Every effort should be made to resolve the matter
at the level of the instructor and the student.
Students who have difficulty arranging a meeting
with the instructor should consult the Department
If after meeting with the instructor, the student
wishes to continue the grade challenge, the
student may appeal in writing via email, fax or
regular mail (with copies to the instructor and
the Dean of the school) within a reasonable
period of time to the Department
statement should clearly state the basis for
questioning the grade received in the course. It
should be noted that if the Chair is the
instructor, the appeal is to the Associate
The Chair's decision to have a grade reviewed or
not is final. If the Chair decides that the
method by which the student's grade was
determined was not proper, the chair will apprise
the instructor of the basis for questioning the
grade and request that the instructor review the
grade. If the instructor, for any reason, does
not review the grade, the Chair will request that
at least one other faculty member qualified to
teach the course in question review the grade. In
the process of such a review, the faculty member(s)
is (are) authorized to assign a grade change and
may, if necessary, require additional examination
of the student's performance as a basis for the
Students may, at any point in this appeal
process, solicit the advice and assistance of an
individual faculty or staff member. This
individual's authority in these matters is
limited to mediating the relationship between the
student and the instructor and/or Chair.
Inability to complete required course work or to
take an examination may, at the discretion of the
instructor, result in a grade of "I". A
maximum of six weeks will be provided to allow
the student to complete the required course work
or examination. If the course requirements are
not completed within the six-week period, the
grade of "I" will automatically become
an "I-F", Incomplete-Failure.
If, in the judgment of the instructor, the
incomplete course work is so extensive that it
cannot be completed within the allotted time, the
grade "F" may be assigned immediately.
The "I-R" Grade and Referrals
A student in any course in the University who
is found to be deficient in basic skills in
English, speech or mathematics can be referred
for remedial work. In such an instance, the
student will receive the grade of "Incomplete-Referral"
(I-R) with a provisional letter grade. The I-R
grade is for those students who have mastered
course content to the level of C or better but
who have limited writing and speaking
deficiencies that can be remediated.
Change of Grade
The latest date for changing a 'K' grade will
be one year from the end of the semester in which
the grade was assigned. No grade will be changed
beyond six months after the conclusion of the
semester in which the course was taken, except
with the approval of the Dean and the Provost
& Executive Vice President for Academic
Affairs. No grade will ever be changed after a
degree has been officially awarded.
Repeating a Course
If a student repeats a course, only the grade and
credits earned the last time the course is taken
will be computed in the cumulative QPA. Students
wishing to apply for recomputation of their QPA
must complete the appropriate form. The QPA will
be recomputed only for the semester in which the
student repeats the course; the average of the
semester in which the course was first taken will
not be changed. If a student withdraws from the
course during the semester in which it is being
repeated, the cumulative QPA will reflect the
original grade. No course may be recomputed
after a degree has been officially awarded.
receive permission to take a course, for which
they failed to attain a passing grade at Pace, at
another institution will have the credit earned
at the other institution treated as transfer
credit at Pace (provided they attain a grade of
C or better). The course may not be
used to recompute the failing grade at Pace.
Any student whose overall average falls below C
or its equivalent (2.0 QPA) is automatically on
probation. If satisfactory progress is not
evident, a student may be dropped from the rolls
of the University and the Pace University/NACTEL
Transcript requests will be available online for students who have access to MyPace Portal or via the National Student Clearinghouse link. Please note these links will not be available until October 26, 2016.
All newly graduated students awarded after August 2016 will automatically be provided one official academic transcript free of charge via standard mail. The transcript will be sent as hard copy to the permanent address on record, eight weeks after the conferral date (last day of Spring/Fall/Summer II). Alumni with degrees awarded prior to August 2016 are entitled to one free official academic transcript, which will be provided as a hard copy via standard mail. Alumni requesting their free copy must complete and return the Alumni Transcript Request Form to the Office of Student Assistance for processing; thereafter all requests must be submitted via the National Student Clearinghouse link and the following fees apply:
- Electronic PDF ($7 electronic same day processing). Transcripts will be sent electronically on the same day. This option is unavailable for students who have attended prior to 2005. The download link will only be available for 30 days from the date on the email. However, the PDF can be saved as a copy.
- Mail ($7 regular processing). There is a three business day processing time, and then the transcript is sent through standard USPS mail on the 3rd day.
- Express/United States Mail ($11.25 same day processing in addition to $7 fee). Transcripts will be sent the same day through UPS. All requests received after 3 p.m. will be processed the next business day (excluding holidays).
- Express/Canada or Mexico Mail ($25 same day processing in addition to $7 fee). Transcripts will be sent the same day through UPS. All requests received after 3 p.m. will be processed the next business day (excluding holidays).
- Express/International Mail ($25 same day processing in addition to $7 fee). Transcripts will be sent the same day through UPS Worldwide Express. All requests received after 3 p.m. will be processed the next business day (excluding holidays).
- Pick Up ($7 regular processing). Transcripts will be available for pick up at the Office of Student Assistance within 1-3 business days.
For students who attended Pace University prior to 2005, all records are not in digital form and may require additional processing time. These records will only be available via mail delivery or pick up. Transcripts will not be released to students with any financial obligation to the University. Any outstanding account balances must be paid in full before ordering a transcript. Students must contact the Office of Student Assistance at (877) OSA–1830 for assistance with satisfying your financial obligations.
Additional information as well as a Student User Guide will be available effective October 26, 2016 on the OSA Transcripts and Verification page at http://www.pace.edu/osa/transcripts-verification.
The University accepts no responsibility for the
accuracy of an unofficial transcript after it has
been issued. The University adheres to the Federal
Family Educational Rights and Privacy Act of 1974
(the "Buckley Amendment"). The Buckley
Amendment became effective November 19, 1974.
This Act has the following purposes:
protect the privacy of educational
records by limiting the release of
records maintained by the University and
information contained therein, without
written consent of the individual
student, with some exceptions in special
circumstances (e.g., parents of dependent
establish the rights of students to
inspect and review their educational
provide guidelines for the correction of
inaccurate or misleading information
contained in such records through formal
and informal hearings. In compliance with
the provisions of this law, the
University grants access to students
requesting an opportunity to review
records as provided in this legislation.
covers the educational records of all present and
former students of Pace University. This includes
part-time as well as full-time students. The term
"educational records" includes all
records, files, data and other materials that
contain information directly related to a student
and (that) are maintained by Pace. Not included
among the materials to which a student shall have
access are the following:
records of a student's parents.
letters and statements or recommendations
placed in an individual's file prior to
January 1, 1975.
of recommendation in those circumstances
specified by the Act, in which a student
may waive his/her right of access.
maintained solely for law enforcement
purposes by Pace.
of instructional, supervisory,
administrative and certain educational
personnel that are in the sole possession
of the maker thereof, and are not
accessible or revealed to any other
individual except a substitute, who
performs on temporary basis (defined in
the institution personnel policy) the
duties of the individual who made the
relating to individuals, who are employed
by the institution, which are made and
maintained in the normal course of
business, relating exclusively to
individuals in their capacity as
employees, and which are not available
for use for any other purpose. (Records
of individuals in attendance at an
institution who are employed as a result
of their status as students are education
Any student who wishes to review his/her Official
University Records is asked to file a written
request with the
for the record in question. All legitimate
requests will be honored within 45 working days.
Valid identification will be requested at the
time of review and a University official will be
present throughout the period of inspection.
Copies of the material will be available for a
After viewing the records, a student who believes
that the information or data contained therein
are incorrect, misleading or otherwise in
violation of privacy or any other of his/her
rights may request a hearing. Such a hearing
enables the student to challenge the accuracy or
appropriateness of the information contained in
the records. The Dean for Students is responsible
for arranging a hearing according to the
procedures established by the University for this
purpose. You can reach the executive director of Pace Online Dr. Nancy Hale (firstname.lastname@example.org) via
Pace University will disclose information from a
student's education records only with the written
consent of the student, except:
school officials who have a legitimate
educational interest in the records.
A school official is:
person employed by the
University in an
academic, research, legal or
support staff position.
person elected to the Board
person employed by or under
contract to the University to
perform a special task, such
as a consultant, attorney,
auditor or collection agent.
A school official has a legitimate
educational interest if the official
a task that is specified in
his or her position
description or by a contract
a task related to a student's
a task related to the
discipline of a student.
a service or benefit relating
to the student or student's
family, such as health care,
counseling, job placement or
officials of another school, upon
request, in which a student seeks to
attend or enroll.
certain officials of the U.S. Department
of Education, the Comptroller General,
and state and local educational
authorities, in connection with certain
state or federally-supported education
connection with a student's request for
or receipt of financial aid, as necessary
to determine the eligibility, amount or
conditions of the financial aid, or to
enforce the terms and conditions of the
required by a state law requiring
disclosure that was adopted before
November 19, 1974.
conducting certain studies for or on
behalf of the University.
accrediting organizations to carry out
parents of an eligible student who claim
the student as a dependent for income tax
comply with a judicial order or a
lawfully served subpoena.
appropriate parties in a health or safety
In addition to the foregoing, the law provides
that "Directory Information" may be
released to all parties seeking this information
without prior consent of the student unless the
student has specifically requested that prior
consent be obtained in all cases.
At Pace University, "Directory Information"
is on file in the Registrar's Office and includes
student's name, date of birth, major field of
study, attendance dates, degrees and honors, and
wish their prior consent to be sought before
"Directory Information" is made
available to third parties must file their
written requests in the Registrars Office.
For specific instruction on where to send your
request, call the Registrars Office at 914-773-3431.
Pace will honor any student's request to withhold
any or all of the "Directory Information"
applicable to said student but cannot assume
responsibility to contact that student for
subsequent permission to release such
information, regardless of the effect upon that
student. Pace assumes no liability for honoring
that student's instructions that such information
Students also have the right to file complaints
with the Family Educational Rights and Privacy
Act Office (FERPA) concerning alleged failures by
the University to comply with the act.
A Pace University Policy Statement in connection
with this Act may be obtained from the Office of
the Dean for Students.
Certificate Policies, Honors and Awards
Graduation and Award of Certificates
Every candidate must file an application for
graduation or for a certificate at the Office of
Student Accounts and Registrar Services by March
15 for January graduates and by September 15 for
June and September graduates. Students can access the
Application for a Certificate or the Application for Graduation
by logging into the
Student Information Center,
and accessing the Forms page which contains both application forms. Follow the
instructions on each form.
The degrees of Bachelor of Arts in Liberal Studies, Bachelor of Science in Professional Studies,
Bachelor of Science in Professional Computer Studies, the Associate in Applied Science
and the Associate in Science degrees are awarded with distinction to students who complete 30-59 credits at
Pace with a final QPA of at least 3.50.
Commencement for Degree Recipients
Commencement Exercises are conducted once a year
in May for the Westchester campuses and the New
York City campus. Degree recipients in January
and students who are candidates for graduation in
June or September of the same year are eligible
to participate in the Commencement Exercises in
May. Students who have filed an Application for
Graduation at the Office of Student Accounts and
Registrar Services by the filing deadline will
receive information in late January regarding the